Annual IC3 Conference & Expo

The Annual International Career & College Counseling (IC3) Conference & Expo is held each August to bring together high schools and higher education representatives for a collaborative dialogue on issues that prompt solutions in career and college counseling practices. The conference features breakout sessions and networking opportunities for school leaders, counselors, teachers, university leaders, university admission representatives, and educational organizations to learn, connect, and build relationships. Each year, the conference highlights a new theme which focuses discussions and efforts for the future of career and college counseling, and the importance of IC3’s mission within the current landscape.

Speakers Scholarships Program Theme IC3 Expo Sponsors Host Schools Participating Institutions Toolkit

2025 Annual IC3 Conference & Expo

20 & 21 August 2025

Jio World Convention Centre

Mumbai, India

Registrations open 1 February 2025

High School Delegates

Professional development through 40+ learning sessions and workshops
Build connections with other high school counselors to broaden your knowledge about best practices and counseling strategies
Expand and strengthen your network: 2,000+ educators expected to attend from 75+ countries
Showcase your school during the Planned Networking with High Schools, where global universities come to meet you at your table

University Delegates

Meet and connect directly with 5,000+ high school delegates expected
Showcase your institution during the Planned Networking with Universities, and at the IC3 Expo
Expand and strengthen your network: 2,000+ educators expected to attend from 75+ countries
Learning sessions and workshops for your professional development, focusing on trends in the region and best practices in international admissions

Organization Delegates

Participate in the largest global conference for counseling educators
Expand and strengthen your network: 2,000+ educators expected to attend from 75+ countries
Connect with high school delegates and university delegates in networking events and learning sessions
Join the IC3 Expo to showcase your organization as a supporter of career & college counseling

IC3 Scholarships

One of IC3's objectives is to make professional development accessible for deserving career and college counselors from under-resourced schools. The IC3 Scholarship Program is designed to support those counselors and create access to participate at the Annual IC3 Conference & Expo. If awarded a scholarship, IC3 Scholars will receive a waiver for their conference registration fee and a fee waiver for access to Level 1 or Level 2 of an IC3 Pre-Conference Workshop

Selection Criteria

Please review the scholarship selection criteria below before applying:

Full-time employee/counselor of a high school (previous IC3 Regional Forum attendees may apply)

First-time attendee of any Annual IC3 Conference & Expo (applicants who attended any previous conferences from 2016-2023 are not eligible)

*Full-time employees/counselors that have attended any of the IC3 Regional Forums are still eligible and encouraged to apply.

The IC3 scholarship application and nomination period is now closed.

IC3 Engagement Grant for NGOs Serving Africa, Latin America & the Caribbean

The engagement grant provides social organizations serving high schools in Africa, Latin America & the Caribbean the opportunity to participate in the Annual IC3 Conference & Expo.

Selection Criteria

To be considered for a scholarship, you must be a

Full-time employee from an NGO serving the education landscape in Africa, Latin America, or the Caribbean

First-time attendee of any Annual IC3 Conference & Expo

IC3 Engagement Grant for NGOs Serving Africa, Latin America & the Caribbean application period is now closed.

Program

IC3 Pre-Conference Workshops

Delegates may participate in concurrent workshops on best practices in career and college counseling, as per their level of experience, organized by the IC3 Institute. To register for Pre-Conference Workshops, participants must also register for the Annual IC3 Conference & Expo. Delegates may select these as add-on item(s) on their conference registration. Due to limited space, registration at these events is capped. Delegates are encouraged to register early to ensure participation, or will be placed on a waitlist.

Workshops for high school delegates (Level 2)

Workshop for university delegates

Pre-Conference Dinner Series

The optional Dinner Series serves as a learning environment to meet and network with representatives of the hosting organization/institution. Attendees at these optional events will:

Capacity is limited and early registration is encouraged.

Benefit from first-hand knowledge from and about the hosting organization/institution
Meet the representatives personally
Network with fellow conference attendees

Please write to partnerships@ic3movement.com for further information regarding hosting the same.

IC3 Presidential Forum

Presidents and senior educators of educational institutions, leaders from industry, businesses and government from around the world are invited to participate in the Presidential Forum track of the 2024 Annual IC3 Conference & Expo. This special conference track will feature thought-provoking ideas with esteemed speakers from research universities, distinguished schools, businesses, and industries, and special networking opportunities. RSVPs are required.

Attendees (by invitation only)

Senior global university leaders including presidents, chancellors, vice chancellors
Top senior global high school leaders and principals
Senior government and trade organization leaders
Media personnel

Learn more

Reception Series

The optional Reception Series serves as a learning environment to meet and network with representatives of the hosting organization/institution:

Benefit from first-hand knowledge from and about the hosting organization/institution
Meet the representatives personally
Network with fellow conference attendees

Light refreshments/appetizers will be provided. Capacity is limited and early registration is encouraged.

Please write to partnerships@ic3movement.com for further information regarding hosting the same.

Planned Networking with Universities & High Schools

Planned Networking with Universities & High Schools (formerly known as University Exhibits and High School Exhibits, respectively) gives delegates the opportunity to network with other institutions during the conference.

What to Expect at the Planned Networking with Universities & High Schools

All high school delegates and university delegates registered for the Annual IC3 Conference & Expo will have an assigned table in their respective planned networking.
At the Planned Networking with Universities, each university/college will have an assigned table, with their representative(s) standing behind the table and displaying their materials. High school delegates will visit these tables to interact with university delegates.
At the Planned Networking with High Schools, each high school will have an assigned table, with their representative(s) standing behind the table and displaying their materials. University delegates will visit these tables to interact with high school delegates.

NOTE: These planned networking events do not involve students; they are a special opportunity for university delegates to network and speak with the high school delegates, and vice versa. The only people attending the planned networking events are conference registrants.

Organizations or consortiums will not have tables at the Planned Networking with Universities & High Schools. Organizations are welcome to participate as conference sponsors in the IC3 Expo.

Please write to partnerships@ic3movement.com for further information regarding hosting the same.

Recommendations for your table

Small “drape cloth” (horizontal banner/table cover, suggested 2-foot width) with your high school or university name/logo/branding
Business cards (about 250-350 quantity)
Brochures/printed profiles/materials with information about your school or university (about 150-250 quantity)
Small table-top banners or other small display items to represent your school or university (such as a small sign, mascot, special item) or nominal “giveaways” (OPTIONAL)
Only bring materials and giveaways that are small and lightweight. Remember you will need to be able to travel with all items (as will all other attendees!)
Do not bring large floor-based banners
In general, be mindful of limited space for display on your table – minimal is OK!
High school delegates, bring your school calendar along!

Annual IC3 Awards

The Annual IC3 Awards recognize extraordinary contributions to the field of career and college counseling each year, and are presented to high school counselors, schools, universities, and admissions representatives standing out for their inspiring work. The IC3 Awards may include both global and regional award categories (India, Africa, Latin America & the Caribbean, Asia, the Middle East, Europe, North America, and Oceania).

Learn more about the Annual IC3 Awards categories & winners

Nominations open

Student & Parent Fair(s)

Student & Parent Fairs, hosted by IC3 Host Schools, are a unique platform for students and parents to engage directly with university representatives to gain insights into various academic programs, admission processes, and the overall university experience.
Delegates interested in participating in the Student & Parent Fair(s) may select these as an add-on item on their conference registration. Due to limited space, registration at these events is curtailed, and delegates are encouraged to register early to ensure participation. RSVPs are required.

*To attend all four concurrent events hosted by four IC3 Host Schools per time slot, your university must have four delegates registered separately for the conference.

Nominations open

IC3 Host School Student & Parent Conference^†

Designed for invited and pre-registered students and parents from IC3 Host Schools, this event will focus on the theme "From Competition to Competence" and how students can discover purpose through inward exploration in their search for post-secondary education. Student and parent attendees will have the unique opportunity to attend breakout sessions, interact with universities and higher education organizations at the IC3 Expo, and attend the IC3 Closing Plenary and special workshops for students and parents. Designed to encourage a transformation in mindset, this event aims to impact the existing framework of competition by creating competence-based development through self-discovery and inward reflection.

Registration will be managed by the IC3 Host Schools.
‍
^†For registered IC3 Expo Delegates only

View schedule

Nominations open

Consciousness & Well-being track

In line with the theme of the conference ("From Competition to Competence"), through the consciousness and well-being track, we will take a U-turn and look inwards. How do we, as educators, stop ourselves from getting drowned in the noise (both outside and within us)? We will explore what actions we are taking and how those are impacting our schools, universities, colleagues, parents, and students. Some sessions will include insights on conscious schooling, mindfulness, inner child work, the science of change, conscious teaching/counseling, and conscious leadership, among others. The detailed schedule will be available closer to the conference. Participation requires registration for the Annual IC3 Conference & Expo.

Nominations open

View full schedule

For the 2024 program booklet, click here.

2025 Theme:
Counseling as a Culture

2025 Theme & Sub-themes

IC3 Expo

20 & 21 August 2025

Reach leaders in education from around the world

Create a meaningful impact on influential leaders in education across the globe by participating as a conference sponsor in the IC3 Expo. Through the IC3 Expo, you can create brand awareness while also playing a critical role in encouraging growth for the counseling community. The IC3 Expo is held at the site of all networking and lunch breaks, ensuring maximum exposure and engagement for your institution. Contact: partnerships@ic3movement.com

IC3 Expo Pavilion

Includes 10 complementary Annual IC3 Conference & Expo registrations

500 square feet area in IC3 Expo, the site of all lunch and networking breaks
Opportunity to address attendees in the IC3 Expo (15-minute speaking time)
Access to IC3 Host School Student & Parent Conference

IC3 Expo Booth

Includes three complementary Annual IC3 Conference & Expo registrations

100 square feet area in the IC3 Expo, the site of all lunch and networking breaks
Access to IC3 Host School Student & Parent Conference

IC3 Expo Table: Premium

Includes two complementary Annual IC3 Conference & Expo registrations

Eight feet length table in IC3 Expo, the site of all lunch and networking breaks
Access to IC3 Host School Student & Parent Conference

IC3 Expo Table: Standard

Includes one complementary Annual IC3 Conference & Expo registration per table

Four feet length table in IC3 Expo, the site of all lunch and networking breaks
Access to IC3 Host School Student & Parent Conference

Pavilions at 2024 IC3 Expo

Organizations & Universities at the 2024 IC3 Expo

Host Schools

Be a Changemaker in Your Region: Become an IC3 Host School

Lead the conversation on career and college counseling in your region
Receive IC3 partner branding and acknowledgment on IC3 collaterals and media
Showcase your school’s thought leadership, facilities and school to educators globally
Display your student talent through a performance at the event

2025 Annual IC3 Conference & Expo Host Schools

Ascend International School

The Cathedral and John Connon School

Children's Academy Group of Schools

Delhi Public School Panvel

Dhirubhai Ambani International School

Empyrean School

Fazlani L’Académie Globale

JBCN International School, Borivali

JBCN International School, Oshiwara

Mainadevibajaj International School

Mount Litera School International

Nahar International School

Narsee Monjee Educational Trust's Jamnabai Narsee School

NEXT School

Oberoi International School

Ramniwas Bajaj English High School

The Shri Ram Universal School

SVKM JV Parekh International School

Utpal Shanghvi Global School & Prabhavati Padamshi Soni International Junior College

2024 Annual IC3 Conference & Expo Host Schools

Delhi Public School, Greater Noida

DPS International, Gurgaon

Delhi Public School, Rohini

G D Goenka Public School, Sector 48, Gurugram

ITL Public School

KR Mangalam World School, GK-2

Kunskapsskolan International

Kunskapsskolan Gurgaon

Lotus Valley International School, Noida

Manav Rachna International School, Charmwood, Faridabad

Manav Rachna International School, Sec 14, Faridabad

Pathways School Gurgaon

Pathways World School, Gurgaon

Scottish High International School

Shiv Nadar School, Faridabad

Shiv Nadar School, Gurgaon Campus

Shiv Nadar School, Noida

Suncity School Sector 54

The Heritage School, Vasant Kunj

The Heritage School, Rohini

Heritage Xperiential Learning School, Gurugram

The Shri Ram School, Aravali

The Shri Ram School, Moulsari

The Shriram Millennium School, Faridabad

The Shriram Millennium School, Gurugram

The Shriram Millennium School, Noida

The Shri Ram Universal School, Ghaziabad

Vasant Valley School

2024 Annual IC3 Conference & Expo Working Groups

Health & Safety

The health and safety of our community are paramount. We are committed to maintaining a safe in-person event experience for all participants.

General Health & Safety Protocols

All delegates attending in-person must submit either a negative COVID-19 RT-PCR test report (not exceeding 48 hours prior to conference check-in) or a final vaccination certificate to confirm that they are fully vaccinated (from a minimum of 15 days prior to the conference).

Upon check-in at the conference, all delegates attending in-person must provide a written confirmation that they have not tested positive or possibly been exposed to the COVID-19 virus within the then prior 14 days

Domestic and international travelers must independently research and adhere to all travel policies and protocols required by airlines, travel providers, and customs and immigration authorities, as applicable. Delegates need to keep themselves updated on current travel policies and protocols as applicable on this link.

Protecting Our Community

Strict compliance with local and national policies, as well as those enforced by the conference venue

A health, safety, and wellness task force consisting of key stakeholders to ensure the highest standards of health and safety protocols

Regular health screenings upon entry to all conference areas

Limited capacity in-person registrations to ensure safe and socially distant interactions with other participants

Contactless registration

Increased use of mobile app to limit physical contact with surroundings

Masks/face coverings required at all times

Strict social distancing throughout all conference areas

Sanitation stations

Daily onsite safety checks and testing may be required

Protect Yourself & Others

Wear a mask at all times, ensuring that the nose and mouth remain covered

Use other personal protective equipment as needed

Practice social distancing

Wash hands with soap and water frequently

Cover coughs and sneezes with a tissue or use the inside of your elbow, immediately wash hands with soap and water

Avoid touching eyes, nose, and mouth

Avoid touching frequently-touched surfaces

Monitor your health, remain alert of any symptoms

Report any suspicion of ill-health to conference authorities immediately

Cooperate with onsite safety checks and testing as needed

Positive Health & Well-Being

In addition to health and safety measures, IC3 is committed to promoting a state of positive well-being for its community.

Flexibility in registration policies

Extended breaks between sessions and events to account for more intentional movement and flow of traffic, ensuring safe social distancing practices

Wellness and meditation sessions to contribute positively to your sense of well-being

Compliance with local and national policies, as well as those enforced by the conference venue

Wellness and meditation sessions to contribute positively to your sense of well-being

All attendees shall abide by all rules, regulations, policies, procedures and protocols, whether imposed by the Organizer or legal authorities, and each person must agree to, and pass, any and all health screenings. If any person who is in attendance becomes ill, can no longer participate in a proper manner, or does not comply with health or safety protocols, such person may be removed from the event without any liability to the Organizer.

2024 participating institutions

Previous participating institutions

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Annual IC3 Conference & Expo